3. How We Use Your Data

We process your personal data for the following purposes:

Event Management

• Register participants

• Issue confirmations

• Manage attendance

• Provide event updates

• Respond to enquiries

Communications

To send:

• newsletters

• event announcements

• programme updates

• invitations

• surveys

• community news

Only where you have provided your consent or where another lawful basis applies.

Partnerships and Collaboration

To respond to:

• sponsorship enquiries

• partnership requests

• speaker applications

• media requests

• volunteer applications

Website Administration

To:

• maintain website security

• analyse website performance

• improve user experience

• diagnose technical issues

Legal Compliance

Where required to comply with legal obligations or protect our legitimate interests.

4. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• your consent;

• performance of a contract;

• compliance with legal obligations;

• our legitimate interests in organising events, operating our website and improving our services.

5. Intellectual Property

Unless otherwise stated, all content on this Website is the property of WEF Italia, BrainCircle Italia, or the respective rights holders.

This includes but is not limited to:

• text;

• graphics;

• logos;

• photographs;

• videos;

• illustrations;

• icons;

• publications;

• downloadable materials;

• event concepts;

• branding;

• website design.

No content may be copied, reproduced, distributed, modified, translated, republished or commercially exploited without prior written permission.

You may view and download materials solely for personal, educational and non-commercial purposes.

5. Newsletter and Marketing Communications

If you subscribe to our newsletter, we will use your email address to send information regarding:

• Women Economic Forum Italia

• conferences

• workshops

• community initiatives

• opportunities

• publications

• partner activities that may be relevant to our mission

You may unsubscribe at any time by clicking the unsubscribe link included in every email or by contacting us directly.

6. Sharing Your Personal Data

We do not sell your personal data.

We may share information with trusted third parties where necessary for the operation of our activities, including:

• event registration platforms;

• payment providers;

• CRM providers;

• email marketing services;

• website hosting providers;

• IT support providers;

• analytics providers;

• professional advisers where required by law.

All third-party providers are required to process personal data in accordance with applicable data protection legislation.

7. International Transfers

Some of our service providers may process personal data outside the European Economic Area (EEA).

Where this occurs, appropriate safeguards will be implemented in accordance with GDPR, including:

• European Commission Adequacy Decisions;

• Standard Contractual Clauses;

• other lawful transfer mechanisms.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Privacy Policy or as required by applicable law.

Retention periods may vary depending on:

• legal obligations;

• accounting requirements;

• contractual obligations;

• legitimate organisational needs.

When data is no longer required, it will be securely deleted or anonymised.